This privacy notice explains what information the council needs in order to deliver environmental health services.

In order to provide these services, it is necessary for the council to collect, store and process personal data relating to complainants, business owners, landlords, and anyone else connected with a report. Safeguards are in place to ensure that this data is kept secure and the privacy of individuals is protected.

This privacy notice should be read alongside the council's main privacy notice.

Who is responsible for your information?

Chesterfield Borough Council is the data controller for the personal information collected, unless stated otherwise.

How is your information collected?

As part of the regulation and licensing processes, the council may collect information about you in a number of ways, these could include:

• information you provide to us
• information created about you by an enforcement officer (for example the officer’s PACE notebook entry on your behaviour and interaction with them)
• information shared with us by another council team (for example the housing team)
• information shared with us by another regulatory or enforcement agency (for example the police or the fire service), by another local authority, by a health or social care professional or organisation, or by another licensing authority
• information we receive from the Disclosure and Barring Service (DBS)
• Information provided to us by a member of the public
• information shared with us by a government department or executive agency (for example the DVLA)
• the results of a data matching exercise like the National Fraud Initiative
• information collected from surveillance cameras

Purposes of processing your personal data

We need to process your personal information in order to enforce environmental health regulations. This includes receiving reports, investigating issues, inspecting premises and issuing enforcement notices or fines. We also provide an advice service. The environmental health team deal with a lot of different issues, including:

• environmental protection issues and concerns
• inspections of some businesses
• enforcement of environmental protection legislation
• abandoned vehicles
• dangerous, stray and lost dogs
• dog microchipping
• complaints about dog fouling
• air quality, pollution and contaminated land issues
• Public Space Protection Orders (for both antisocial behaviour and dog control)
• pest control information and pest controller service
• general enquiries and advice

We need to process information about suspected offenders and the people who report concerns to us. When investigating an issue, we may also need to capture information about landowners, business owners, premise owners and any witnesses or other individuals involved or related to the investigation.

Categories of data and lawful basis

Personal data

In order to provide this service, we may need to process some or all of the following categories of personal information:

• contact details
• age
• details of a complaint or enquiry
• details of your employment
• details of your relationship or association with a complainant or enquirer
• payment details
• health or medical details

Under data protection legislation, processing of this data is allowed because we have a legal obligation to do so, or because we are performing a task in the public interest and in the exercise of official authority. 

For some processes – including returning stray dogs to their owners, microchipping, pest control – we have to charge a small fee. Under data protection legislation, processing of data for this purpose is allowed because it forms part of the performance of a contract. 

Where we process special category (sensitive) personal data, it is for reasons of substantial public interest, or because we have the explicit consent of the individual.

Legislation

The council’s statutory duty to carry out this processing is created from the following pieces of legislation (this list is not exhaustive):

• Environmental Protection Act 1990
• Clean Air Act 1993
• Refuse Disposal (Amenity) Act 1978
• Environment Act 1995
• Control of Pollution Act 1974
• Dangerous Dogs Act 1991
• Microchipping of Dogs Regulations 2015
• Clean Neighbourhoods and Environment Act 2005
• Prevention of Damage by Pests Act 1949
• Anti-social Behaviour, Crime and Policing Act 2014 

Who we share your personal data with

As part of an investigation or enforcement action, we may have to share information with:

• other teams within the council (eg. Housing service, legal team)
• Police
• Derbyshire County Council ( eg. social care team, education authority, Youth Offending Service)
• health services
• landlords (private and social)
• other local authorities

Information about abandoned vehicles is passed to a vehicle lifting company to remove the vehicle.

This data sharing is done as part of the delivery of this service. 

Information about dog microchipping is passed to a microchipping organisation. This process is done with the consent of the individual. 

We are legally required to make some registers available to the public eg. environmental permits issued to businesses.

Further information

Please get in touch if you would like more information about how the council processes your personal data:

• contact the council's data protection officer